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Privacy Policy

Effective Date: 01 December 2023

Introduction

Welcome to Billsy, a service hosted at Billsy.co.za and operated by Pigeon Estate PTY LTD ("we", "us", "our"). Our service is designed to streamline the process of managing and paying bills. This Privacy Policy outlines our commitment to protecting your personal information and your privacy.

Information Collection and Use

  • Email Address: Used for account registration, communication, and to send proof of payment notifications.
  • Bill Data: Extracted from PDF attachments in your emails to identify and process bill payments.
  • Payment Information: Collected for executing transactions within the app.

Google OAuth Integration and Email Data Processing

  • We use Google Sign-In for authentication and access emails containing PDF attachments that likely include bill information.
  • Focused Email Scanning: We scan the last 30 days of your emails for PDF attachments, filtering by subject line and sender's email address.
  • Data Extraction from PDFs: For emails likely containing bills, we download PDF attachments and extract necessary data, including bank details, payment amount, reference code, and email address for sending proof of payments.
  • Secure Data Handling: After processing, PDFs are immediately deleted from our servers.

Data Sharing and Disclosure

We may share your information with:

  • Payment Processors: Limited data is shared for processing transactions.
  • OpenAI for Analysis: Email subjects, contents of PDF attachments, and extracted data are shared with OpenAI for analysis.
  • Legal Compliance: We may disclose your information if required by law or to protect our rights.
  • We do not share your information with third parties for marketing purposes.

International Data Transfers

  • Data is stored in Google Firebase in the EU.
  • Data shared with OpenAI may involve international transfers, subject to their data handling practices.

Data Security

We use robust security measures, including encryption, to protect your data. However, no method of transmission or storage is 100% secure.

User Control and Data Management

  • Revoking Access: You can revoke our access to your Google account at any time. After revocation, we retain only the payment details from already processed invoices for your app history.
  • Data Retention: Payment history remains as long as you are a customer, aiding in financial tracking.
  • Account Closure and Data Deletion: Upon closing your account, all your data, including payment history, is permanently deleted from our servers.

Cookies and Tracking Technologies

We use first-party cookies for session management on our website.

Children's Privacy

Our service is not intended for children under the age of 18. We do not knowingly collect data from children.

Changes to the Privacy Policy

We reserve the right to modify this policy at any time. All changes will be posted on our website and, if the changes are significant, we will provide a more prominent notice.

Governing Law and Jurisdiction

This policy and any dispute arising out of the use of our services will be governed by and construed in accordance with the laws of South Africa.

Users’ Consent

By using Billsy, you consent to the collection, use, and sharing of your information as described in this policy.

Severability

If any part of this policy is found to be invalid or unenforceable, the remaining provisions will continue to be valid and enforceable.

Contact Us

For any questions or concerns regarding this Privacy Policy, please contact us at:

Pigeon Estate PTY LTD
8 Davies Walk, Hout Bay,
Western Cape, South Africa, 7806
Email: info@billsy.co.za

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